Leistungen A-Z

• Forms: Online application form and cover sheet
• Online application possible, see https://amtliches-verzeichnis.ihk.de/Antrag.aspx
• Written form requirement: yes
• Personal appearance required: no

In order to participate in public procurement, your company must prove that none of the formal grounds for exclusion established by law exist. The entry in the directory is considered proof of suitability, so that you only have to enter an individual access code or attach a copy of the certificate each time you submit an offer. As a prequalified company, you have a presumption of suitability. This means that contracting authorities will only obtain evidence of their suitability if there is reasonable doubt.

As a pre-qualified company or freelancer, you can be found using different search criteria such as name, registered office, CPV code, etc., e.g. when contracting authorities are looking for suitable companies.

As a company in the supply and service sector (including freelancers), you can apply for registration. You are only excluded as a pure construction company, as there is a different directory for construction companies.

In order to retain your prequalification, you submit the proof of aptitude for preliminary examination once a year after registration to the prequalification body responsible for your (main) place of business. After a final check by the responsible Chamber of Industry and Commerce, your company will be entered in the official register.

In addition to the mandatory proofs, you can submit further evidence of the qualification of the company/freelancer. These are also subject to verification and can be viewed by the contracting authority as deposited documents.

The documents checked by the Chambers of Industry and Commerce can only be viewed by the contracting authority that has the certificate with its specific access code. However, the official list is generally accessible.

The directory is updated every day.

State of Brandenburg:

The prequalification body in Brandenburg is the Auftragsberatungsstelle Brandenburg e.V.

• You and/or Your company is qualified and entitled to carry out your business
• You can prove economic and financial capacity.
• They can demonstrate technical and professional capability.
• You can prove that there are no general compelling grounds for exclusion.
• You can prove that there are no general optional grounds for exclusion, e.g. past violations.

• Extract from the commercial, association, partnership or cooperative register (depending on the legal form and registration obligation)
• Business license, depending on the need for a permit for the business
• Business registration/re-registration (does not apply to freelancers)
• Certificate of membership of the Chamber of Industry and Commerce, Chamber of Crafts, or a professional chamber
• Certificate/confirmation of professional/public liability insurance
• Self-declaration that there has been no serious misconduct
  (If there are more than three persons authorized to represent the company individually, the hand-signed declaration of three persons is sufficient. This must include the person responsible for public procurement.)
• Certificate in tax matters from the tax office, in Saxony self-declaration
• When applying for a GmbH & Co. KG: Certificate for both the GmbH & Co. KG and the GmbH
• Certificate of statutory social security (health insurance certificate)
• Certificate of non-objection from the employers' liability insurance association
• Extract from the Central Trade Register GZR 3 (for sole proprietorships) or Extract from the Central Trade Register GZR 4 (for legal entities, commercial partnerships and associations), when applying for a GmbH & Co. KG: GZR 4 for the KG and GZR 4 for the GmbH

• Note: Some of the certificates must be submitted in the original and, as a rule, must not be older than three months. Further information can be found in the further information.

State of Brandenburg:

As a rule, the self-declaration must be signed by the managing director.

• Costs for registration by the Chamber of Industry and Commerce: 50 – 74 EUR
• Cost of prequalification: 160 to 180 EUR
• The amount of the respective costs varies depending on the federal state.
• The costs are cumulative.

You apply for prequalification at the prequalification body, and after examination you will be included in the directory.

• You can find the online application on the www.amtlichesverzeichnis-ihk.de website
• You fill it out and attach the documents required there
• If you have any questions, please contact the contract counselling centres and IHKs mentioned under "Responsibility and costs"
• The prequalification bodies check whether the registration requirements are met and, if necessary, request documents for
• If all registration requirements are met, the responsible Chamber of Industry and Commerce will enter you in the official register
• You will receive a certificate with a certificate number and an access code
• In the case of public tenders, you communicate these two numbers in your tender to the contracting authority so that it has access to your supporting documents stored in the Official Register.

• The certificate of registration in the Official Register is valid for one year. This period begins from the date of registration.
• If there are changes in your company in the course of the year with regard to the proof of suitability and reliability, the company is obliged to notify the Official Directory, as the Official Register may then have to be changed (possibly also deletion of the entry).

• You can search for the responsible office online: Competence finder

Ms. Beyer-Fernandez

Phone 0331 2786-631

E-mail: frances.beyer@ihk-potsdam.de

• § Section 48 (8) of the Public Procurement Ordinance (VgV)
• Sub-threshold procurement regulations (UVgO)
• Section 48 (8) of the Public Procurement Ordinance (VgV)
• § 35 Sub-Threshold Procurement Regulations (UVgO)
• Section 48 (8) of the Public Procurement Ordinance (VgV)
• Sub-threshold procurement regulations (UVgO)

Further information can be found on the website of the public directory and on the website of the contract counselling centres

On the website of the directory you will find a cost calculator with a responsibility finder

You can find out which documents you need to submit and whether an original or a copy is necessary in the list of proof of suitability .

• Prequalification database for the supply and service sector

Association of German Chambers of Commerce and Industry