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Data privacy policy

With this privacy policy, we inform you about what personal data we collect on these pages and why we do so. We take the protection of your data very seriously and treat your personal data as confidential and in accordance with the legal regulations. We name both the responsible and the contact persons.

The responsible party within the meaning of the General Data Protection Regulation, other data protection laws applicable in the member states of the European Union and other provisions with data protection implications is:

Name and contact details of the responsible person

Address:
Ministry of the Interior and for Municipal Affairs
Henning-von-Tresckow-Straße 9-13
14467 Potsdam
represented by:
Minister of the Interior and for Municipal Affairs
Michael Stübgen
Fon:
+49 331 866-0
E-Mail:
poststelle@­mik.brandenburg.de
Entrusted with data protection:
Ministry of the Interior and for Municipal Affairs
Official data protection officer TBA
Dr. Thomas Nobbe
Henning-von-Tresckow-Straße 9-13
14467 Potsdam
Address:
E-Mail:
Datenschutzbeauftragter@­mik.brandenburg.de

Recipient of the Data (Web hosting)

We have commissioned the Brandenburg IT Services Provider (ZIT-BB) with the technical operation of our website. Unless stated otherwise, ZIT-BB is the recipient of those personal data indicated in the following.

Brandenburgischer IT-Dienstleister (ZIT-BB)
Steinstraße 104-106
D-14480 Potsdam
E-Mail: poststelle@zit-bb.brandenburg.de
Internet: https://zit-bb.brandenburg.de/zit-bb/de/

Legal Basis

Unless stated otherwise, either in the following or elsewhere on this website, the legal basis for data processing on this website is Article 6 Paragraph 1 lit. e of the General Data Protection Regulation with Article 5 Paragraph 1 of the Brandenburg Data Protection Act. The operation of the website is necessary for the fulfilment of the tasks of the MIK, in particular for the provision of information to the general public and the State administration.

Purposes of Processing and Storage Period

1. Provision of the website

In order to provide and guarantee the functionality of the website we compile the following protocol data via accesses to the website and store them as web server log files:

  • Site visited
  • Date and time of access
  • Volume of data transmitted expressed in bytes
  • Website from which you came to our site (Referrer)
  • Browser and operating system used (User-Agent)

We do not keep any records of IP addresses on the web server.

Storage Period: 30 days

2. Usage Statistics and Optimisation of Presentation (Web analysis)

With your approval we use the web analysis software Matomo in order to compile usage statistics and to improve the presentation of the website on the basis thereof. We operate Matomo on our own servers. No data are transmitted to the provider of Matomo or to any third parties.

For web analysis we do not use Matomo with cookies, but in its variant with JavaScript-Fingerprinting. Hereby the device information transmitted when you call up our website (anonymised IP address, operating system, screen resolution, browser type, browser enhancement, browser language) is used by Matomo to calculate a fingerprint in order to distinguish visitors and thus also call-ups to the website from each other.

The fingerprint is processed together with the following information in order to create pseudonymous usage profiles:

  • The aforementioned device information, from which the fingerprint is also created
  • Approximate location of the user
  • Date and time of access
  • Sub-sites visited
  • Loading times for sub-sites
  • Website from which you came to our site (Referrer)
  • Device information: screen resolution, language setting, browser, operating system
  • Time spent on the website

The pseudonymous usage profiles are pooled together in aggregated analyses, in other words ones that cannot be traced back to specific users, for example regarding which sub-sites are visited how frequently and using which devices. We are thus able to calculate how popular our sites are (usage statistics), and optimise the presentation of the website, for mobile devices, for example.

In order to prevent profile forming that is not necessary for such purposes, Matomo no longer recognises you as the same user after a period of 30 minutes has lapsed. Matomo also renders the stored fingerprints anonymous after 24 hours and subsequently generates new fingerprints with the aid of a random procedure.

Legal Basis: Consent (Article 6 Paragraph 1 lit. a GDPR)
Should your browser inform us by way of the Do-Not-Track standard that you object to tracking, we will not register your visit. We thus treat it in the same way as consent that has not been granted.

Storage Period: a maximum of 24 hours (storage ends with anonymisation)

Revocation of Consent: You may subsequently revoke your consent to the processing of your personal data for web analysis purposes at any time with a mouse click. In this case of a revocation cookie will be stored on your browser, as a result of which Matomo will no longer recognise you. Please note that one of the consequences of the complete deletion of your cookies will be that the revocation cookie will also be deleted and will have to be activated again by you on the occasion of a later visit.

 

3. Making Contact

If you make contact with us, we shall process your contact information (name, e-mail address, telephone number) and the content of your inquiry in order to be able to process your concern.
We shall store your data only as long as is necessary for us to answer your inquiry. Depending upon the object of said inquiry, archiving within the context of statutory periods or regulations on the retention of files within the State administration above and beyond this might be necessary.

4. Cookies for Presentation of the Website

In order to present our website, we deploy those cookies necessary for that purpose. Cookies are small text files that are stored on your device when you visit the website. These cookies do not contain any personal data, but merely technical information to make the following functions possible:

  • Session cookie: for the display of dynamic contents (storage period: until the closing of your browser)
  • Colour change cookie: in order to save your colour selection (storage period: 24 hours)
  • Data protection cookie: in order to save your consent or your revocation (storage period: 12 months)

Should we wish to use cookies from third party providers (e.g. through the incorporation of video portals), then this shall only be done after you have separately consented thereto in the respective case.

Please note that in this case also, the complete deletion of your cookies in your browser will result in the deletion of all cookies named herein.

5. Further Data Processing by ZIT-BB

For this and other websites of the State of Brandenburg, ZIT-BB also processes further personal data on its own responsibility.

5.1 Provision of the Website

For the provision and guaranteeing of the functionality of the IT infrastructure of the State administration - and thus also of this website - ZIT-BB collects at its firewall the following protocol data about accesses to the website and stores them as server log files:

  • (Your) Sender’s IP address
  • Target-IP address (of the web server)
  • Service/Port (e.g. https/443)
  • Date and Time of the access
  • Connection duration

Storage Period: The data are deleted on a rolling after ca. 7 days.


5.2 Aversion of threats to the Security of the Information Technology of the State

In order to avert threats to the security of the information technology of the State administration, the Computer Events and Response Team (CERT) within the ZIT-BB collects the aforementioned protocol data and analyses them automatically and in pseudonymous form.

Legal Basis: Section 16 Paragraph 3, Brandenburg E-Government Act (BbgEGovG)

Storage period: If, during automated processing, suspicion of a threat to the security of the information technology of the State should arise, the relevant protocol data shall not, as was stated above, be deleted after a period of ca. 7 days, but may, in accordance with Section 16 Paragraph 4 BbgEGovG, be stored for a maximum of three months.

Rights of an Affected Person

Should your personal data be processed, you have the right to receive information about the data stored that refer to your person (Article 15 GDPR).

Should incorrect personal data be processed, you are entitled to a right to correction (Article 16 GDPR).

Should the statutory prerequisites be given, you may demand deletion or restriction of processing and also lodge an objection against the processing (Articles 17, 18 and 21 GDPR).

Right to lodge with a Supervisory Authority

You have the right to complain to the supervisory authority if you think that your personal data is being processed unlawfully.

The competent supervisory authority is:

Address:
State representative for data privacy and the right to inspect records
Dagmar Hartge
Stahnsdorfer Damm 77
14532 Kleinmachnow
Fon:
+49 33203 356-0
Fax:
+49 33203 356-49
E-Mail:
poststelle@­LDA.brandenburg.de
Last update: 06.10.2021
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